Privacy

BEFS Ltd Website Privacy Policy

Who We Are

BEFS Ltd is a fire safety consultancy company operating in the United Kingdom. Our website address is: https://befsltd.co.uk/. We are committed to protecting your privacy and handling your personal data responsibly in compliance with UK data protection laws, including the UK General Data Protection Regulation (UK GDPR).

What Data We Collect

When you interact with our website, we may collect the following data:

  • Information provided through enquiry forms (e.g., name, email, phone number, and message details).

  • Communications data if you contact us via email or phone.

  • Technical data such as IP addresses if required for security and site management purposes.

How We Use Your Data

We collect and process personal data for the following purposes:

  • Responding to enquiries and providing requested services.

  • Managing business relationships with clients and subcontractors.

  • Ensuring the security and functionality of our website.

  • Complying with legal and regulatory requirements.

Data Sharing and Security

  • We do not sell, trade, or rent your personal data to third parties.

  • We may share necessary data with subcontractors or business partners where required to fulfil services.

  • Personal data is stored securely and access is restricted to authorised personnel only.

Data Retention

We retain personal data only for as long as necessary to fulfil its intended purpose or to comply with legal obligations. Retention periods include:

  • Enquiry data: Retained for up to 12 months after the last interaction.

  • Business-related communications: Retained as required for legal or contractual purposes.

  • Regulatory compliance data: Retained as mandated by UK law.

Job applicants

  • Who we are. Building Envelope Fire Surveys Limited (BEFS Ltd) is responsible for the information you send us when you apply for a job. Company number 12465740. Registered address: C/O Hodgson Hey Limited, Heritage Exchange, South Lane, Elland, West Yorkshire, HX5 0HG.

  • What we collect. The information you send us when you apply. This is usually your name, contact details, CV, any covering letter and anything else included in your email.

  • How we use it. To consider your application against the requirements of the role, to contact you about it, and to make a recruitment decision. Decisions are made by people, not by automated systems.

  • Our lawful basis. We use your information because you have asked us to consider you for a job (steps taken at your request before entering into a contract), and because we have a legitimate interest in recruiting suitable people.

  • Who can see it. Our Operations Manager and our Directors. We do not share it with anyone outside BEFS Ltd.

  • Where it is kept. In our secure business email system. We do not copy applications into other systems.

  • How long we keep it. If your application is unsuccessful, or you sent a speculative application, we keep it for six months after we tell you the outcome. We then delete it. If you join BEFS Ltd, your application becomes part of your employee record.

  • Sensitive information. Please do not send information about your health, ethnicity, religion or other sensitive personal details unless we ask for it.

  • Your rights. You can ask to see, correct or delete the information we hold about you, or object to how we use it. Email recruitment@befsltd.co.uk. If you are unhappy with how we have handled your information, you can complain to the Information Commissioner’s Office (ico.org.uk).

Your Rights Under UK GDPR

You have the following rights regarding your personal data:

  • The right to access and request a copy of your data.

  • The right to request correction or deletion of your data.

  • The right to object to or restrict data processing.

  • The right to data portability where applicable.

  • The right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data is being misused.

To exercise your rights, please contact us at:

Email: hello@befsltd.co.uk
Phone: 020 3633 6450

Changes to this Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you. Please review this policy periodically to stay informed about how we are protecting your data.

Last Updated: 11 February 2025